ARTICLE I - Name
ARTICLE II - Organization
ARTICLE III - Purposes
ARTICLE IV - Membership
ARTICLE V - Representative Assembly
ARTICLE VI - Executive Board
ARTICLE VII - Officers
ARTICLE VIII - Election of Officers
ARTICLE IX - Committees
ARTICLE X - Districts
ARTICLE XI - Affiliation of IAHPERD and Affiliated Organizations
ARTICLE XII - Convention
ARTICLE XIII - Publications
ARTICLE XIV - Awards
ARTICLE XV - Finance
ARTICLE XVI - Rules of Order
ARTICLE XVII - Amendments
ARTICLE XVIII - Use of Funds
ARTICLE XIX - Ownership Guidelines
ARTICLE XX - Standing Rules
ILLINOIS ASSOCIATION FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE
(As amended by the Representative Assembly, through December, 2006)
The name of the organization shall be the ILLINOIS ASSOCIATION FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE.
Section 1. The Illinois Association for Health, Physical Education, Recreation and Dance (hereinafter referred to as the “Association”) is incorporated under the laws of the state of Illinois pursuant to theArticles of Incorporation files on November 12, 1964. The Association shall be governed by the By-Lawsas amended from time to time as provided herein. The By-Laws shall not conflict with the Articles of Incorporation.
The purposes of the Association shall be:
1.support, encourage, and provide guidance for personnel throughout the state as they seek to develop and conduct school and community programs in health education, physical education, recreation and dance based upon the needs, interests, and inherent capacities of the individualand the society of which he is a part,
2.to facilitate cooperation among these fields of education to further their ultimate and mutualimprovement,
3.to improve the effectiveness of health education, physical education, recreation and dance in thepromotion of human welfare,
4.to increase public understanding and appreciation of the importance and value of the fields asthey each and jointly contribute to human welfare,
5.to encourage research in each of the related fields,
6.to further the continuous evaluations of professional standards for personnel and programs, as necessary to assure the improvement of education,
7.to hold such state conventions and to sponsor such conferences, institutes and other meetings aswill make effective the work of the organization; and to coordinate with the activities of local and district organizations with the State of Illinois,
8.to produce and distribute such publications as will be of assistance to persons in the profession inthe improvement of education,
9.to provide representation for Illinois membership in regional and national associations in professional concerns that extend beyond state lines and to facilitate cooperation among these groups to further the attainment of mutually desirable goals,
10.to cooperate with other professional groups within the state having similar interest for the ultimatedevelopment of mutually desirable goals,
11.to conduct such activities as shall be approved by the Executive Board and Representative Assembly of the Association,
12.and to represent the interests of school children, their parents and their teachers regardinglegislation which affects the quality of students’ physical health and well-being.
The Association shall not have any purpose or engage in any activity which would be inconsistent with thestatus of an educational and charitable organization as defined in Section 501 (c)(3) of the InternalRevenue Code of 1954 or any successor provision thereto, and none of the said purposes shall at anytime deemed or construed to be other than the public benefit purposes and objectives consistent with such educational and charitable status.
Section 1. The membership of the Association shall be divided into seven classes, as follows: professional members, life members, student members, retired members, associated members, patrons,and honorary members.
Section 2. Professional members shall consist of persons paying the membership who are or who have been professionally concerned or engaged in one or more of the fields of health, physical education, recreation or dance.
Section 3. Life memberships shall be available to individuals who qualify as professional members, but not to agencies, associations, or institutions. Life memberships shall be automatically awarded to the out-going president after completion of his/her term of office.
Section 4. Student members shall be undergraduate or full-time graduate students attending institutionsof higher education who are preparing for vocations in health, physical education, recreation and/or danceand are not employed in related fields.
Section 5. Retired membership shall be granted, upon written application, to a person who has met thefirst three qualifications or the fourth.
1. has been a professional member in good standing for thirty-five years (35), and
2. has reached age fifty-five (55), and
3. has retired from full-time professional employment, and/or
4. has been a professional member for twenty-five (25) years and, regardless of age, hashad to retire from full-time employment because of disability.
Retired members shall be eligible, at no more that one-half the regular professional membership fee, to participate in Association matters and receive membership benefits.
Section 6. The Golden Life Professional Membership shall be granted upon written application to a person who is presently a member of the Association who has reached the age of fifty (50). The sumcharged for the membership shall be ten times the current dues the year of application, and in addition at age sixty five (65) your convention registration fee will be waived. As long as the member is employed in the field of health, physical education, recreation or dance, he/she shall be accorded all the privileges ofprofessional membership. When the member retires, he/she shall be accorded all the privileges of retiredmembership.
Section 7. Retiree Life Membership shall be granted to those who are retired from the profession, must be at least 55 years of age and a current member of the Illinois Association for Health, PhysicalEducation, Recreation and Dance. The sum charged for the membership shall be ten time the current fee.
Section 8. Associate members shall be those persons paying the membership fee who are not directlyprofessionally engaged in the areas of this Association, but who are interested in the support of these programs.
Section 9. Any person or organization may become a patron following approval of the Executive Board and by contributing a fee as established by the Representative Assembly to assist the work of theAssociation.
Section 10. Honorary Life members shall be persons selected to permanent membership by theExecutive Board upon the basis of meritorious service in health, physical education, recreation, dance andrelated fields.
Section 11. Only professional members, retirees, and life members, shall have the right to hold office or to vote in the election of members for the Representative Assembly except as hereinafter provided. Onlyprofessional and life members shall count in the determinations of district allotments and/or delegates to the Representative Assembly.
Section 12. The dues for members and the fee for patrons and life members shall be established by theRepresentative Assembly. Membership shall be due four times per year: January 1, April 1, July 1 and October 1. Membership will commence on the date the membership is received, and will expire approximately one year later, on the due date above which immediately precedes the initial date ofmembership. The fiscal year shall be from June 1 to May 31, inclusive.
Section 13. Libraries and reading clubs, agencies, or institutions may secure a subscription for theILLINOIS JOURNAL FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE at the rateestablished by the Executive Board and Representative Assembly.
Section 14. Any person whose membership has lapsed and who meets membership requirements maybecome a member again by paying dues for the year of reinstatement to membership.
Section 15. Senior student membership shall be persons who are completing their final year at theuniversity or college level and first year after graduation. The membership will be combined for two years.
Section 1. The voting members of the Representative Assembly shall be the president; the president-elect; the past vice presidents, the vice presidents and vice presidents elect; the treasurer; the immediatepast president; the district presidents; the district’s president-elect; the district past presidents; the districtdelegates at large as hereinafter described; and the president and president-elect of the Council of FutureProfessionals.
Any district having professional and/or life members equal to ten percent of the total Associationprofessional and/or life members as of August 31 shall be entitled to one additional voting delegate to theRepresentative Assembly for every full ten percent of the state total professional and/or life members, provided that individual(s) have been elected by the membership of the district they are to represent. He/she shall serve on the Representative Assembly for one calendar year beginning January 1.
The Representative Assembly shall also include as non-voting members the editor(s) of all officialpublications, the membership chairman, the representative of the Illinois State Board of Education, the Council of Future Professionals advisor, and the advisor to the president.
Each affiliate organization, duly recognized as hereinafter provided, shall have one non-votingrepresentative to the Representative Assembly.
Section 2. All voting members of the Representative Assembly shall be members of the Association. Students are representatives of the Association Council of Future Professionals. Except for certain members of the Executive Board and others hereinafter provided, the members of the Representative Assembly shall be elected by their district associations in accordance with the constitutions of therespective districts. Such members shall hold office until their successors are elected.
Section 3. A meeting of the Representative Assembly shall be held in conjunction with the annualconvention. Special meetings may be called by the president. A special meeting shall be called uponwritten request to the president and/or the Executive Director from a majority of the Representative Assembly.
Section 4. Fifty percent or more of the voting membership of the Representative Assembly present in person or proxy shall constitute a quorum for the transaction of business.
Section 5. Members of the Representative Assembly may vote by proxy provided the proxy is a memberof the Association.
A proxy may cast one vote on behalf of a member of the Representative Assembly who so authorizedhim/her in writing. Such authorization shall be presented to the Executive Director of his/her designated representative prior to the opening of the meeting of the Representative Assembly at which the individualis to serve as proxy.
Written proxy authorization is not transferable; it must name the specific person authorized to cast thevote. An Association officer who is designating a proxy for himself shall sign the authorization of his proxy.Proxy authorizations for other members of the Representative Assembly must be signed by one of thefollowing persons: the individual for whom the proxy is designated, the district president, the district past president, the district president elect or the delegate of the district involved.
If proxy authorization is designated by the same individual to more than one person, only one authorization shall be recognized by the Executive Director. A person may serve as proxy for only one member. Each member of the Representative Assembly may cast only one vote.
Section 6. Members of the Association may attend all Representative Assembly meetings without vote. By request of an Assembly member and upon unanimous consent of the Representative Assembly a visitor may address briefly the members of the Representative Assembly.
Section 7. The Executive Director shall notify each district president no later than two weeks following theend of the membership year (August 31) of the number of professional and life members in theAssociation whose place of major professional employment is located in that district. The information is tobe used to determine eligibility for an additional delegate to the Representative Assembly as provided in Section 1 of this article. At the same time, the Executive Director shall also inform each district of thenumber of students, retired and associate members located in that district.
Section 8. It shall be the duty of the Representative Assembly to effect all changes in the By-Laws and in the Council of Future Professionals By-Laws in accordance with Article XVII of the By-Laws; to elect officers according to the procedures outlined in the By-Laws; to initiate such business as it seemsdesirable; to exercise veto power over action taken by the Executive Board upon a vote equivalent to a majority of the votes cast provided a quorum as hereinbefore specified takes actions; and to conduct business as hereinafter provided.
Section 1. The Executive Board shall consist of the following voting officers; the president, the president-elect, the past vice presidents, the vice presidents, the vice president-elect, the treasurer, and theimmediate past president. The Executive Board shall also include, as non-voting members the ExecutiveDirector, the editor(s) of all official publications, the Director of Advocacy, and a representative of theIllinois State Board of Education. The Executive Board may also include, as non-voting members, anadvisor who is a past president, a student representative, one representative of each duly recognizedaffiliated organization as hereinafter provided in these By-Laws. Non-voting members may propose issuesand participate in deliberation but may neither introduce a motion or vote.
The President will appoint a representative in the areas of health, dance, technology and adapted for a
period of two years, period to start in odd numbered years. The representatives shall work with the
Executive Board and the Convention Program Chair to provide representation from their area.
Fifty percent or more of the voting members of the Executive Board present in person shall constitute a quorum for the conduct of business.
Section 2. It shall be the duty of the Executive Board to initiate and transact all business necessary for theconduct of the Association as is referred by or specified in the By-Laws except as provided in Article V ofthese By-Laws. The Executive Board may not suspend, repeal, amend or change any act of theRepresentative Assembly. It is the responsibility of the Executive Board to approve all changes in theOperating Codes including the development of new codes.
Section 3. A meeting of the Executive Board shall be held in conjunction with the annual convention. Special meetings may be called by the president. A special meeting shall be called upon written request tothe president and/or Executive Director by a majority of the Executive Board.
Section 4. The President if he/she chooses may go into Executive Session. All voting members of the Executive Board, the advisor (non-voting), and the Executive Director (non-voting) shall make up the bodyfor an Executive Session.
Section 5. The Council of Future Professionals President shall be elected by university students. The
Council of Future Professionals President shall be authorized to vote at the IAHPERD Executive Board
meetings and the Representative Assembly.
Section 1. The officers shall consist of the president; the president-elect; the vice president of theAssociation who is chair for children’s programs (ages 0-11); the vice president of the Association who ischair for teenage youth programs (12-17); the vice president of the Association who is chair for adult programs (18 and over); the past vice presidents; the vice presidents-elect; the treasurer and theimmediate past president.
Section 2. The officers shall perform the duties involving their offices and shall perform such other dutiesas may be assigned to them by the Executive Board. Officers shall serve for one year or until theirsuccessors are elected unless otherwise provided in these By-Laws.
Section 3. In case of death, resignation or lack of qualification of an officer to complete their term ofoffice, the elect shall succeed them to office and then complete their own term. If there is no elect, thepresident shall appoint a duly qualified member to serve until the time of the next regular election. When the appointment occurs during the first year of a two-year term of office, the nominating committee shallpresent a ticket of candidates for the office of the appointee to serve for a one-year term only. No electedofficer shall succeed themself in office except for the office of treasurer. No person may hold two currentelected offices.
Section 4. The president shall act as presiding officer of the Executive Board, the Representative Assembly, and the annual convention. He/she shall make all Association appointments as provided in these By-Laws subject to the approval of the Executive Board. He/she shall be authorized to administer any business of the Association.The president shall annually appoint an audit committee of three persons who shall audit all accounts ofthe Association. The report of said committee shall be presented to the Executive Board. In circumstances of accounting problems, the president shall employ a certified public accountant.
Section 5. The president-elect shall act for the president in his/her absence. In conjunction with thepresident he/she shall be responsible for coordinating the activities of the districts and the Council ofFuture Professionals as they relate to the Association.
Section 6. The immediate past president shall serve as chair of the standing committee for theconvention as hereinafter provided and a voting member of the Convention Policy and ProceduresCommittee.In the event of the death or resignation of the immediate past president, the president shall request, in sequence of recency, a past president to carry out the duties.
Section 7. The Executive Director shall have custody of all documents and papers of the Association,
upon request of the president and/or the majority of the Executive Board or the Representative Assembly
shall issue calls for meetings, maintain and incorporate in permanent form a true record of all meetings,
maintain and incorporate in permanent form a true record of all proceedings, and shall prepare and
distribute ballots in the event of a mail vote.
The Executive Director shall be contracted upon the approval of the Executive Board. Terms of tenure
including salary and length of engagement shall be stated in the contract. The position assumes duties as
described in the contract with the Association.
Section 8. The treasurer shall serve for two (2) years. The treasurer shall receive and have custody of allfunds and securities of the Association; shall be responsible for keeping full and accurate accounts of allreceipts and disbursements in books belonging to the Association; shall be responsible for reports to members of the Budget and Finance Committee and the Executive Board and an annual report to themembership in which said annual report shall have been previously audited by the auditor selected by thepresident. He/she shall give bond at the expense of the Association in an amount satisfactory to theExecutive Board. The treasurer shall be a member and serve as chair of the Budget and Finance committee.
Section 9. Officers shall be members of the Association who are or have been professionally employed inthe field of health, physical education, recreation and/or dance. The vice presidents shall be experiencedand/or have special concern for their age level designated by the office.
Election of Officers
Section 1. All officers shall be nominated by a Nominating Committee which shall consist of the past president from each district with only the president or a past president of that district able to serve as a proxy and the president-elect of the Association who shall serve as chair.
The privilege of sending names of candidates for office to the Nominating Committee shall be open to allactive members of the Association including members of the Nominating Committee. Notification of thisprivilege, along with the chair’s name and address shall appear in an issue of the “ON THE MOVE.” It issuggested that the person recommending candidates shall obtain the consent of the candidates before proposing them for office. Date(s) for closing nominations shall be determined by the NominatingCommittee.
Section 2. Election of officers shall be conducted by the Representative Assembly at its regular meeting
at the time of the state convention.
The president-elect shall submit to the Representative Assembly a ticket of one or more names for each
office to be elected. The presiding officer shall call for nominations from the floor following the
presentation of candidates for each office. A candidate nominated from the floor must show evidence of
meeting qualifications for the right to hold office.
Election shall be by ballot. However, if there is but one nominee for an office, a voice vote may be taken. If
a ballot is used, the President's ballot shall be held aside and used in case of a tie, as the tie breaker.
Section 3. The treasurer shall be elected on the odd numbered years by the Representative Assembly of a term of two years.
Section 4. All officers shall succeed to office January 1st of the year following their election.
There shall be an Executive Committee, Vice Presidents’ Consultant Committees, Standing Committees,Joint Committees and Special Committees.
Section 1. Executive Committee. The president, president-elect, immediate past president, the advisor (non-voting), Executive Director (non-voting) and Treasurer (non-voting) shall constitute the Executive Committee. The committee shall act on questions requiring immediate decision when it is not feasible to call on the respective governance body. The committee shall aid the president in establishing the Association’s position on the philosophical or controversial issues. The committee shall be responsible forall contractual agreements of compensated roles; and all individuals contracted are accountable to theExecutive Committee. Actions of positions of the Executive Committee shall not be in conflict with those of the Association. All activity shall be reported to the respective governance body, which shall have authorityto rescind the actions of the Executive Committee except in cases of contractual agreement.
Section 2. Section 2. Standing Committee. There shall be the following standing committees; Advisory, Advocacy,
Archives, Budget and Finance, By-Laws, Coalition to Promote Physical Activity, Committee on
Professional Standards in Curriculum and Instruction, Convention Planning, Convention Policy and
Procedures, Editorial, Governmental Affairs, Grant Review, Jump and Hoops for Heart State Committee,
Media and Public Relations, Midstate Conference Planning, Program Enhancement, Recognition Awards,
Retiree, Scholarship and Recognition, Shape-Up Illinois and Waiver Response.
Advisory Committee of Past Presidents (ACPP). The Advisory Committee of Past Presidents consists of
the past presidents of the Association, and is chaired by the current past president. The secretary shall be
the current past president's advisor. It is responsible to evaluate and propose changes in function and
structure of the Association in accordance with the Applied Strategic Plan (ASP), to evaluate the
relationships with related organizations, and to be Advisory to the Association and it's committees. The
Advisory Committee of Past Presidents shall form a subcommittee to facilitate the Applied Strategic Plan
(ASP), including annual reviews and modifications. The Advisory Committee will have the option of
naming a Past Presidents' Scholar Award recipient following guidelines approved by the Advisory
Committee and attached to the Advisory Committee Operating Code.
Advocacy Committee. A Director of Advocacy will be appointed by the President for a term of one year
and may be reappointed. The Advocacy Committee will be made up of the chairs of the following
committees: Governmental Affairs, Coalition, Media and Public Relations, Project ACES, Shape Up
Illinois, Waiver Response, and State-Wide Health Related Fitness. The purpose of the committee is to
promote the vision of the Association to the general public and legislators.
The Archives Committee consists of two members in addition to the Archivist,
who are appointed for a three year term, and the Executive Director, who serves as a permanent member.
The Chair is held by the individual who is the current Archivist. The members may be reappointed.
Budget and Finance Committee. The Budget and Finance Committee shall consist of the treasurer, the
immediate past treasurer, the president, the president-elect, the past president, and one member of the
Association who is appointed for a two-year term. The appointment shall be made in the even years by the
president. The treasurer during the second year in office or the immediate past treasurer shall act as
The By-Laws Committee shall consist of the past, past president, and the two
persons most recently holding the office of president before him. The past, past president shall begin
his/her membership on the committee by serving as chair for one year.
Committee on Professional Standards in Curriculum and Instruction (PSCI). The committee membership
consists of three (3) representatives from IAHPERD with one designated as the chair, one (1)
representative from the teacher education level, and two (2) members at large. All members, serving
staggered three (3) year terms, are appointed by the president and may be reappointed upon expiration of
Convention Planning. The Convention Planning Committee consists of the president, president-elect,
past president, past vice presidents, affiliate coordinators, executive director, and personnel appointed by
the past president. The past president serves as coordinator of the convention and chair of the committee.
Appointed personnel are as follows: program chair, convention manager(s), assistant managers and
Convention Policy and Procedures.
The Convention Policy and Procedures Committee shall consist
of seven (7) members, of which three are appointed positions having had considerable experience in the
conducting of a previous convention. The three appointed members serve on a staggered three year
terms. The other committee members include the Executive Director, the convention program chair,
advisor for the council of future professionals and past president. An expired or vacated position will be
appointed by the President.
Coalition to Promote Physical Activity. Committee size may vary from three to seven members. The
Chair is appointed by the President for a one year term, and may be reappointed.
The Editorial Committee shall consist of the Research Editor of the JOURNAL as
chair and four (4) to six (6) members, at least two of whom have experience in editing published work.
They should have representatives of children, teenage youth, and adult age levels and of the professional
fields of health, physical education, recreation and dance. The Managing Editor of the JOURNAL and the
Editor of "ON THE MOVE" serve as ex-officio members of this committee to formulate editorial policy
which shall be subject to periodic review by the Executive Board.
Governmental Affairs Committee. A standing committee appointed by the president with the approval of
the Executive Board. No specific term of office is designated and members shall be appointed and/or
removed from the committee by the president in consultation with the committee chair. Members shall be
selected on the basis of willingness, and interest in the nature of the committee. Consideration should be
given to geographical location and teaching level. The chair shall be appointed by the president and may
serve for more than one year. The past chair shall serve on the committee for a one year term in an
advisory capacity. It will be the duty of the committee to examine all legislation pertaining to the fields of
health, physical education, recreation and dance and make recommendations to the Executive Board
concerning action that should be taken in regard to such legislation and to prepare resolutions and/or
legislation programs regarding the fields of health, physical education, recreation and dance and
recommend same action to the Executive Board.
Grants Review Committee.
The Committee will consist of five (5) members, one each from the
elementary, secondary and higher education levels and two (2) at-large active researchers. Committee
members will be appointed by the President for three (3) year terms. Members representing the
educational levels will serve staggered three (3) year terms with only one of these members being
appointed each year. The at-large researchers will serve staggered terms of three (3) years. The Chair of
the Committee shall be appointed by the president.
Jump and Hoops for Heart State Committee.
The state committee shall consist of up to ten (10)
members including the following:
Jump and Hoops state coordinator; Executive Director; member of the
executive committee and six (6) members who are or have been coordinators. The President, following
the guidelines of the memorandum of agreement, will appoint all members of the committee. The
President shall appoint the state chair to the position. The state coordinator and the chair are the same
person. The committee will also accept a representative of the American Heart Association as a member.
Media and Public Relations Committee. The Committee consists of three (3) to ten (10) members. The
Chair and three (3) to nine (9) members shall be selected by the President for one year terms and may be
reappointed. Membership should represent as many teaching levels and geographical areas of the state
Mid-State Conference Planning Committee. The membership of the committee shall consist of the
Executive Director and the three VP-Elects (and their consultant committees) who will be responsible for
organizing the mid-state conference to be held during the spring of the year that they become Vice –
Presidents. If needed, an additional committee member who works at the site of the future conference will
be appointed by the President as a facilities liaison and ex-officio member.
Program Enhancement Committee.
The Program Enhancement Committee consists of a chairperson
and five (5) other members appointed by the President. At least two (2) members must be Past-
Presidents and one member must be the Treasurer.
Recognition and Awards Committee. The Recognition and Awards Committee shall consist of three (3)
members, all of whom shall have been a recipient of the IAHPERD Honor, Service or Teacher of the Year
It shall be the duty of this committee to receive and to screen the names of proposed candidates for all
awards, except for any presidential citations and the Past Presidents' Scholar Award; to recommend
recipients to the Executive Board; to handle all investigations and accumulate necessary information
regarding the nominees proposed for any award; to procure all awards; and to arrange for presentation of
awards as planned by the Executive Board.
It shall be the duty of the committee to solicit nominations for Teacher Of The Year in each category
prescribed by NASPE. The committee will also be responsible for assigning a mentor to each Illinois
Teacher of the Year to prepare them for success at the next level.
Retirees Committee. Membership on the Retiree Committee shall be selected on the basis of willingness
and interest in the nature of the committee. No specific term of office is designated and members shall be
appointed and/or removed from the committee by the president in consultation with the chair. The chair
shall be appointed by the president and may serve more than one year.
Scholarship and Recognition Committee. The Scholarship and Recognition Committee shall consist of
four (4) members; one student; and one each from the children, teenage youth, and adult areas. It shall
be the duty of this committee to screen potential scholarship candidates and recommend recipients and
submit a final slate to the Executive Board.
Shape-Up Illinois Committee. The Committee consists of seven to twelve members. Additional members,
by virtue of their related duties, would be the Director of Advocacy and the Chairs of Waiver Response,
Coalition to Promote Physical Activity, Media and Public Relations, Governmental Affairs and Executive
Director, President, President-Elect and Past President. Term of this committee shall be June – May 31 of
Waiver Response Committee. The Committee consists of three (3) to seven (7) members. The chair
shall be selected by the president and may be reappointed.
.Section 3. Joint Committees. Joint Committees shall consist of members appointed to cooperate with representative(s) of one or more professional groups in the state who have similar interests of thisAssociation. The purpose shall be the development of mutually desirable goals. Appointments shall bemade by the president and shall terminate with the end of the president’s term of office.
Section 4. Special Appointments and Committees. There shall be an indefinite number of specialappointments and committees designated for relatively specific duties. They shall be subject to annualreview and may be terminated by the president.
The President will appoint an “Advocacy Director”, whose job will be to coordinate the committees ofIAHPERD whose main responsibility is advocacy, including Governmental Affairs, Media Relations, Waiver Response, Shape-up Illinois, and the Coalition to Promote Physical Activity Committee and anyspecial Ad-hoc committees as may fall into this category. It will be the director’s responsibility to overseeeach of the related committees by approving their budget requests and serving in an advisory position foreach committee. Individual advocacy projects should be approved by the Director, while implementationand evaluation of the committee projects will be the responsibility of the committees. The Director ofAdvocacy will also support and advise other IAHPERD committees in their individual advocacy efforts, as requested.
The president shall appoint all members of committees with the exception of the Nominating, By-Laws, Vice Presidents’ Consultants, and Committee on Professional Standards on Curriculum and Instruction, as hereinbefore and hereinafter provided.
The president shall appoint advisor from among the past presidents, who shall serve as chair of theAdvisory Committee.
Such other committees, including standing committees, shall be appointed by the president as the
Executive Board or Representative Assembly deems necessary to carry on the work of the Association.
The president shall be an ex-officio member of all committees.
All standing committees, including joint committees shall have their organization, function and proceduresof operation set in an operating code. Operating codes shall be reviewed biannually.
Section 1. District associations shall be integral parts of the Illinois Association for Health, PhysicalEducation, Recreation and Dance. There shall be the following district associations: Chicago, Eastern Northeastern, Northern, Southeastern, Southern, Southwestern, and Western. It shall be the duty of theRepresentative Assembly to assign the different counties to their respective districts. The districts and counties embodied in each are:
Chicago - The city proper - boundaries are Chicago city limits.
Eastern - Champaign, DeWitt, Douglas, Edgar, Ford, Iroquois, Kankakee, Livingston, Macon, McLean, Moultrie, Piatt, Vermillion.
Northeastern - Cook, DuPage, Lake, Will.
Northern - Boone, Bureau, Carroll, Jo Daviess, DeKalb, Grundy, Henry, Kane, Kendall, LaSalle, Lee, McHenry, Ogle, Putnam, Rock Island, Stephenson, Winnebago, Whiteside.
Southeastern -Clark, Clay, Coles, Crawford, Cumberland, Edwards, Effingham, Fayette, Gallatin, Hamilton, Hardin, Jasper, Jefferson, Lawrence, Marion, Massac, Pope, Richland, Saline, Shelby, Wabash, Wayne, White.
Southwestern - Alexander, Bond, Calhoun, Christian, Clinton, Franklin, Greene, Jackson, Jersey, Johnson, Macoupin, Madison, Monroe, Montgomery, Perry, Pulaski, Randolph, St. Clair, Union, Washington, Williamson.
Western - Adams, Brown, Cass, Fulton, Hancock, Henderson, Knox, Logan, Marshall, Mason, McDonough, Menard, Mercer, Morgan, Peoria, Pike, Sangamon, Schuyler, Scott, Stark, Tazewell, Warren, Woodford.
Any county may request a transfer to another district providing the county is contiguous to that district andproviding that district approves the change. Any district may request a division into two or more districts. Requests for transfer to other districts or for division of a district into two or more districts shall besubmitted to the president who shall appoint a committee from the voting members of the RepresentativeAssembly to study the advisability of making the changes. The committee shall report its recommendationto the Representative Assembly at a meeting held within a year of receipt of the request. Action on the request shall be taken by the Representative Assembly.
Section 2. The purposes and activities of the district association shall be compatible with those of thestate Association. The district association shall not adopt any purpose nor engage in any activity which would be inconsistent with the purposes and activities of an education or charitable organization asdescribed in Section 501 (c)(3) of the Internal Revenue Code of 1954 or any successor provision thereto.To this end the Executive Board shall approve and By-Law which shall be adopted by district associationdesiring coverage under any tax exemption ruling of the Association. These By-Laws will set forth thepurposes of the district associations and such restrictions and limitations on the activities of the district associations as may be necessary to insure their initial and continued qualifications under the said Section501 (c)(3). They shall be amendable only with the consent of the Association’s Executive Board. Thedistrict associations may adopt additional By-Laws regarding officers, elections, meetings, and other matters of internal governance provided that, if such additions By-Laws conflict with uniform bylawsprescribed by the Representative Assembly the uniform By-Laws shall govern and control.
Section 3. Annually, or more frequently as may be required, each district association shall submit to theExecutive Board, a report of its past and proposed activities including financial statements and detailedproposed budgets. The Executive Board shall have the power to veto in whole or in part any proposedactivity or expenditure.
Section 4. Each district may form its own association, make its own constitution and/or By-Laws, elect itsown officers, and manage its own affairs provided in the Articles of Incorporation and By-Laws of theIllinois Association for Health, Physical Education, Recreation and Dance.
Section 5. District association members shall be current members of the Illinois Association for Health,Physical Education, Recreation and Dance. Professional members are those who are professionallyengaged in that district, student members attending school in that district, retired and life members who were professionally engaged in the district.
Section 6. Each district of the Illinois Association for Health, Physical Education, Recreation and Dance must hold at least one (1) meeting annually.
Section 7. The Representative Assembly may accept or expel any district association by a two-thirdsmajority of the votes cast at a regularly authorized meeting or a two-thirds majority of a mail vote of themembers of the Assembly replying, provided a quorum takes action. No mail vote shall be valid beyond thirty (30) days after date of official notification. (A district association may be expelled for violation of theArticles of Incorporation and By-Laws of the Association.
Affiliation of IAHPERD and Affiliated Organizations
Section 1. Any professional organization having similar concerns for programs in health, physical
education, recreation, dance or education may become an affiliate of the Association. Affiliates will be
placed in one of four categories.
Professional: those organizations representing sport/dance studies or sub disciplines of health, physical
education, recreation or dance.
Agency: those organizations whose purpose is to provide service to a larger population and whose
activities extend beyond the specific purposes of IAHPERD.
Regulating: those organizations whose purpose is to control or regulate sport/dance contests or programs.
Interdisciplinary: those organizations whose membership includes personnel from several disciplines
including health, physical education recreation and dance.
Section 2. To become affiliated with the Association, an organization shall petition the Representative Assembly through the president at least thirty (30) days prior to the meeting of the Representative Assembly. The petition shall include the title, purpose, and officers of the organization. A copy of thepetition shall be mailed to each member of the Representative Assembly at least ten (10) days before thedate of said meeting.
Section 3. Each (professional) affiliated organization may designate one (1) non-voting representative tothe Executive Board and the Representative Assembly of this Association. (Any other affiliate regardlessof its category may, by request to the president by fifteen (15) days in advance of the Executive Board meeting, have items of mutual interest be considered for the agenda.) Each (professional) affiliate mayprovide for representation by this Association or one or more of its governing bodies. The designation andsupport of all representatives shall be the responsibility of the organization they represent.
Section 4. Convention program/meeting privileges for affiliates shall be assigned according to categorydesignation.
Professional: may request permission to present or sponsor one meeting and/or one program in connection with the Association’s state convention. Members of the Association who are registered for theconvention may attend these programs
.Agency: may request permission of the Convention Policy and Procedures Committee to present one (1)program, the theme of which relates to the purposes of the Association’s state convention. This request must be made to the convention coordinator by February 15th of the operating year. Members of theAssociation who are registered for the convention may attend this program.
Regulating: may request permission to present one (1) program which is not a business meeting at theAssociation’s state convention. Members of the Association who are registered for the convention mayattend these programs.
Interdisciplinary: may request permission of the appropriate past vice president(s) to present one (1) program, the theme of which relates to the purposes of the Association exclusive of a business meeting atthe Association’s state convention. Members of the Association who are registered for the convention mayattend the program.
Each affiliated organization may (be invited to) assist in the planning and conducting of mutually sharedconvention programs with the approval of the appropriate association vice president.
Pre and/or Post Convention Conferences may be requested by any affiliate by submitting this request to the Association’s Convention Policy and Procedures Committee fifteen (15) days prior to its first meetingin the calendar year in which the convention shall be held. Members of the Association who wish to attendthese programs are eligible to do so.
Section 5. Any affiliate or organization may contract for exhibit space at the Association conferences andconventions. Fees shall be set by the Association’s Convention Policy and Procedures Committee.
Section 6. A major function of affiliation shall be the designation and implementation of mutuallyadvantageous projects through joint committee action.
Section 7. Each affiliated organization may submit pertinent articles to all official publications.
Section 8. The Representative Assembly may accept or expel any affiliated organization by a two-thirdsmajority of votes cast at a regularly scheduled meeting.
Section 9. The Association shall maintain affiliations with the Midwest District of the American Alliance and the American Alliance for Health, Physical Education, Recreation and Dance as described in the By-Laws of the American Alliance for Health, Physical Education, Recreation and Dance.
Section 10. Affiliation, present and future, shall not alter the autonomous character of each organizationnor render any organization responsible for the acts of any other.
Section 1. A state convention shall be held annually.
Section 2. The Convention Policy and Procedures Committee shall be a standing committee consisting of
the seven (7) members, with each of the appointed positions having had considerable experience in the
conducting of a previous convention. Three (3) members, serving on a rotational basis with a term of
three (3) years, are the result of Presidential appointment. The additional four (4) members are the
Convention Program Chair, Executive Director, Advisor for the Council of Future Professionals, and the
All are voting members with the exception of the chair who would vote only in case of a tie.
Section 3. It shall be the duty of this committee to inform the Executive Board of all matters pertaining to the convention, including recommended site, policy and procedures for operation, and identification ofpersonnel for appointment to major convention responsibilities.
Section 4. A committee for Site-Selection shall be established consisting of the Program Coordinator, Executive Director and an appointed Negotiator. The Negotiator may be a member of the ConventionPolicy and Procedure Committee, but may not be an Office of IAHPERD. The Negotiator shall serve anunspecified term, at the pleasure of the President. The convention site shall be selected (and a master contract approved) by a vote of the Executive Board at least three (3) years in advance.
Section 5. The Convention Planning Committee shall be a standing committee which is formed annually
and shall be composed of the president, the president-elect, all vice presidents, the affiliate session
coordinators, area representatives, convention program chair, AV coordinator, convention managers,
registration / data coordinators, advisor for the council of future professionals, Executive Director, and the
past-president who shall serve as convention coordinator and chairman of the committee.
Section 6. Individual registration and exhibitor fees will be set by the Executive Board.
Section 7. The proposed convention budget shall be approved by the Executive Board.
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Section 1. The official publication shall be called the Illinois Journal for Health, Physical Education, Recreation and Dance (herein referred to as the Journal). It shall be published by the Association at least twice yearly, and be sent without charge to all members.
Section 2. A second official publication “On The Move” is sent in the form of a newsletter. It shall bepublished three times a year and is sent without charge to all members.
Section 3. The Association will have copyright/reprint/duplication rights on all materials proposed for andfunded by the Association. Authors of original research funded by the Association shall maintain copyrights for publication, reprint, and duplication unless otherwise preempted by research journals. TheAssociation should be credited (acknowledged) for funding research activities which appear in print.
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The Association may honor individuals for meritorious service in health, physical education, recreation or in allied fields.
Section 1. The fiscal year shall extend from June 1 to May 31 using the cash basis method of accounting.
Section 2. At the last scheduled meeting of the Executive Board during a fiscal year, the Executive Board shall review the proposed budgets of the Budget and Finance Committee and shall decide the amount of money required to conduct the business of the Association in the next fiscal year.
Section 3. Each district association shall be entitled to a 20 percent portion of the membership fees collected for its district annually, as well as a one time allotment of 20 percent of any life membership fees collected. The yearly allotment per district shall not be less than $250.00. The allotment may be increased by action of the Representative Assembly if deemed necessary. Allotments shall be based on the previous year’s memberships. Only professional, student and retired members shall count in the determination of district allotments. The money shall be used for membership promotion and may at any time be kept on deposit with the Association or with the district. Districts shall receive their allotments by the end of September each year. An accounting of all expenditures and receipts for each district must be made to the Executive Board of the Association at the start of the annual convention each year.
Rules of Order
Question of procedures shall be decided according to Robert’s Rules of Order Newly Revised, unless otherwise provided in these By-Laws.
Section 1. Any member may propose an amendment to the By-Laws by sending a written statement of the proposed amendment to the chair of the By-Laws Committee. The Executive Board may also propose an amendment in the same manner. The Council of Future Professionals may propose amendments to the Student By-Laws in the same manner.
The chair of the By-Laws Committee shall submit the proposed amendment(s) to the Executive Director who shall send written notice of it to members of the Representative Assembly at least thirty (30) days before the official meeting at which action on the suggested changes will be taken.
Section 2. Approval by two-thirds of the Representative Assembly present at an official meeting duly called in accordance with Section One (1) of this article shall be required to amend or repeal these By-Laws.
Section 3. Amendments take effect at the beginning of the next calendar year following its adoption.
Use of Funds
The Association shall use its funds only to accomplish the objectives and purposes specified in these By-Laws and no part of said funds shall insure or be distributed to members of the Association, except for Executive Board or Representative Assembly approved contractual positions. On dissolution of the Association any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific or philanthropic organization to be selected by the Executive Board.
Section 1. To assist in the conduct of the business of the Association and/or to facilitate the achievement of the purposes of this organization, items of equipment may be acquired by the Association. Such equipment shall not be for personal use.
Section 2. To assist in the conduct of research and program development by Association members, the amount of money designated for equipment will be reviewed and set by the Grants Review Committee subject to Executive Board approval. Such equipment shall not be for personal use and may be granted to the member’s institution and become their property and responsibility. Monies must be granted through an agency/school.
Section 3. Association business equipment shall be located in the office of the Executive Director. Certain items can be signed out by Association members at the discretion of the Executive Director.
Section 4. The Executive Director shall be responsible for obtaining appropriate insurance coverage, maintaining the business equipment in good condition, and providing the Executive Board with an annual inventory reflecting location and condition of the equipment.
Section 5. Upon dissolution of the Association any equipment remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific or philanthropic organizations to be selected by the Executive Board.
Standing Rules adopted by the Executive Board shall be in effect until the final official meeting of the fiscal year of adoption at which time they must be rescinded by the Executive Board or presented to the aforementioned meeting for ratification. When ratified, they shall remain in force until rescinded or otherwise disposed of at that meeting.